You step into the office, ready to get things moving. Then, like clockwork, someone walks up—“The printer’s down again.” And just like that, everything stops. No invoices. No contracts. No reports. Employees are waiting around, trying to troubleshoot, getting nowhere. Customers waiting, deadlines slipping. This isn’t just annoying—it’s costing you. And the worst part? Most businesses don’t even realise how much.
The Real Cost of Printer Downtime
A broken printer might seem like a small issue—until you start looking at the numbers. And once you do, it’s clear that this “minor inconvenience” is silently eating away at your profits.
1. Wasted Employee Time
Let’s say 10 employees rely on one printer. It goes down for two hours. That’s 20 hours of lost work—in a single day. Now, think about how often that happens. A couple of times a month? A few times a week? By the end of the year, that’s weeks of lost productivity, all while payroll keeps running.
2. Missed Deadlines & Lost Business
Some businesses can’t afford delays. Think about it:
- A legal team can’t print contracts in time.
- A construction company can’t get blueprints to the site.
- A school can’t provide student materials when they’re needed.
These aren’t just small setbacks—they can cost you clients, reputation, and revenue.
3. Repairs That Never End
Old printers don’t just break—they keep breaking.
- Constant service calls
- Expensive ink and toner
- Full replacements that feel like they come way too soon
At some point, you have to ask: is this worth it?
4. IT Support Pulled in the Wrong Direction
Every time a printer crashes, your IT team (or outsourced support) gets dragged into fixing it. Instead of focusing on actual business-critical tasks, they’re stuck dealing with another paper jam or an error message. And every wasted hour is a cost you’re absorbing.
Why Businesses Put Up With It (And Why That’s a Bad Idea)
A lot of businesses deal with printer downtime way longer than they should because:
- They assume it’s just a normal part of office life.
- They worry that upgrading will be expensive or a hassle.
- They’ve had bad experiences with vendors in the past.
But businesses that switch to a smarter setup see printer downtime practically disappear—and they stop throwing money at temporary fixes.
How to Stop Printer Downtime Without Spending a Fortune
The solution isn’t spending more money—it’s spending it in the right place.
1. Stop Patching the Problem—Upgrade to Something That Works
If your printer keeps failing, it’s not bad luck—it’s a pattern. Instead of fixing the same thing over and over, switching to reliable equipment saves time, money, and stress.
2. Get Maintenance Before a Breakdown Happens
Most businesses wait for something to go wrong before calling for support. But a smarter approach is preventative maintenance—where issues are caught before they shut down your workflow. It’s like having a car that never leaves you stranded because it’s serviced before anything goes wrong.
3. Combine Print, IT, and Telecom for Smoother Operations
Many businesses deal with separate vendors for printing, IT, and telecom—which usually means finger-pointing, slow service, and endless frustration. When one provider manages it all, issues get solved faster. No more bouncing between multiple companies just to get one problem fixed.
4. Work With a Local Team (Not a Call Center)
When your printer fails, the last thing you want is to be stuck on hold with someone who doesn’t even know your setup. A provider with local, in-person support can get you back up and running quickly.
Why Businesses Trust Jordan Woods Group
If you’re tired of printer breakdowns, surprise costs, and wasted time, Jordan Woods Group makes it easy to switch to something better.
✅ Fast Support – Get help before downtime disrupts your work.
✅ Reliable Equipment – Printers that actually work when you need them.
✅ All-in-One Service – Print, IT, and telecom are managed under one roof.
✅ No Pushy Sales – Just practical, cost-saving solutions.
Find Out How Much You’re Losing (For Free)
Not sure how much printer downtime is actually costing you? Let’s break it down. Book a FREE, no-obligation office audit today.
Our team will:
✔ Review your current printer setup and expenses.
✔ Find hidden inefficiencies that are costing you money.
✔ Offer practical recommendations—no pressure, no gimmicks.
Stop letting broken printers drain your time and budget. Start saving money today.